Office Assistant & Assistant to Chief of Staff

- Bilingual French and English - Full time onsite role - Flexible and comfortable navigating shifting priorities. **About Our Client** Our client is a FMCG. **Job Description** **The Successful Applicant** - Reception & Front‑of‑House Management - Serve as the primary point of contact for visitors, clients, and partners. - Welcome guests with a high level of professionalism and ensure a positive experience. - Manage the reception desk (phones, emails, deliveries, badges, visitor registration). - Coordinate meeting rooms, prepare them (equipment, refreshments), and ensure smooth turnover. - Handle incoming and outgoing mail, courier services, and logistics. - Maintain a clean, organized, and elegant reception area aligned with corporate standards. - Office Management (for an 80‑employee office) - Ensure smooth daily office operations and act as the central go‑to person for all office‑related topics. - Liaise with suppliers, facility management, IT, building services, and external vendors. - Oversee office supplies, equipment, and space planning (desks, seating plans, workspace allocation). - Support health & safety procedures and ensure compliance with internal guidelines. - Support the organization of internal events, celebrations, and company gatherings. - Executive Support to the Chief of Staff - Act as a trusted right hand to the Chief of Staff, supporting coordination and project follow‑up for the CEO Office. - Prepare agendas, reports, briefing documents, and presentations. - Assist with high‑level meeting preparation, leadership offsites, board sessions, and travel arrangements. - Track deadlines, priorities, and follow‑up actions to ensure nothing falls through the cracks. - Handle sensitive and confidential information with absolute discretion. - Administrative & Coordination Tasks - Process invoices, expense reports, purchase orders, and supplier contracts. - Maintain digital and physical filing systems and internal databases. - Support onboarding/offboarding: equipment preparation, access badges, welcome packs, office tours. - Draft internal communications and support cross‑department requests when needed. **Experience** - 3-5+ years as an Office Assistant, Receptionist, Administrative Assistant, or Executive Assistant. - Experience in a fast‑paced, international corporate environment is strongly preferred. - Previous exposure to supporting senior leadership is an asset. **Skills** - Outstanding organizational and multitasking abilities. - Strong interpersonal skills and professional demeanor, especially at reception. - Excellent written and verbal communication skills in English; French is a strong asset. - Mastery of MS Office Suite (Outlook, PowerPoint, Excel, Word). - Ability to anticipate needs, solve problems proactively, and work with discretion. **What's on Offer** - A vibrant, modern office in the heart of Geneva. - A central role with visibility and interaction across all teams. - Close collaboration with the Chief of Staff and exposure to executive decision‑making. - A dynamic and international work environment where your impact truly matters. **Contact: Marine Moncozet** **Quote job ref: JN-012026-6922907** Quelle: https://ch.linkedin.com/jobs/view/office-assistant-assistant-to-chief-of-staff-at-michael-page-4363663332

Level: c level