Marketing Operations Specialist

We are seeking a **Marketing Operations Coordinator** to join our Europe Marketing team within a leading pharmaceutical environment. This role is critical for ensuring seamless operational execution across marketing initiatives, financial processes, and cross-functional collaborations. The ideal candidate is highly organized, proactive, and experienced in pharmaceutical marketing administration, marketing operations, or project coordination, thriving in a fast-paced, matrix organization. **Key Responsibilities** **1. Marketing Administration & Operations (Primary Focus)** - Manage administrative processes including vendor registration, contracting, procurement, and payment workflows. - Ensure documentation compliance with corporate, legal, and regulatory (pharma) guidelines. - Serve as the primary liaison with internal partners (Procurement, Finance, Legal, Compliance) and external vendors. **2. Budget Tracking & Financial Management** - Support annual budget planning, regular tracking, and forecasting. - Monitor purchase order creation, invoice processing, accruals, and reconciliation. - Maintain accurate financial records and provide budget status updates to the marketing team. **3. Marketing Project Coordination** - Coordinate logistics and execution for European congresses, events, and marketing initiatives. - Oversee external agencies and vendors to ensure timely delivery of marketing materials and assets. - Support event planning activities including booth preparation, shipments, registrations, and internal communication. **4. Process & Systems Support** - Manage internal systems related to procurement, contracting, compliance review, and digital asset management. - Optimize workflows and recommend improvements for operational efficiency. **Qualifications** - 1–3 years of experience in marketing administration, project coordination, commercial operations, or similar roles. - Pharmaceutical or biotech industry experience strongly preferred. - Strong understanding of contracting, procurement, and vendor onboarding processes. - Hands-on experience with Veeva systems (PromoMats, Vault, MedComms, or equivalent) is a strong advantage. - High attention to detail and familiarity with compliance-driven workflows. - Solid project management and organizational skills. - Proficiency in MS Office (Excel, PowerPoint), procurement platforms, and budget tracking tools. - Excellent communication and stakeholder management skills. - Ability to manage multiple projects with precision and meet deadlines. Quelle: https://ch.linkedin.com/jobs/view/marketing-operations-specialist-at-hays-4358544158

Level: senior